Where Can You Find a Good Virtual Assistant for Your Recruitment Business?

Hey there, fellow recruiters and headhunters! I'm Shalini from Shalini Virtuals, nestled right here in the bustling heart of Mumbai, India. For over two decades, we've been the behind-the-scenes heroes for international clients across the US and Europe, handling everything from candidate sourcing to database management without ever picking up the phone. If you're wondering, "Where can I find a good virtual assistant for me?"—especially one tailored to the fast-paced world of recruitment—you're in the right spot. Let me share our journey, some insider tips, and the best places to look, all while sprinkling in why partnering with a team like ours might just be the game-changer you've been seeking.

Picture this: You're drowning in CVs, job postings, and database updates, but your real passion is connecting top talent with dream roles. That's where a stellar virtual assistant (VA) steps in—like us at Shalini Virtuals, who specialize in Recruitment Process Outsourcing (RPO). But before I dive into how we can help, let's explore the landscape of finding that perfect VA match. We've scoured the web, talked to clients, and drawn from our 20+ years of experience to curate this guide just for you.

Why You Need a Virtual Assistant in Recruitment

First off, let's chat about why a VA is a must-have. In our line of work, time is everything. We've seen recruiters burn out from admin overload—things like data entry, internet research, or formatting CVs. A good VA handles these back-office tasks virtually, freeing you to focus on strategy and client relationships. At Shalini Virtuals, we do just that: sourcing active and passive candidates on platforms like LinkedIn and Xing, managing databases in tools like PCRecruiter or Bullhorn, and even email marketing your services. No calls, no hassle—just results that save your energy and scale your business.

But not all VAs are created equal. You want one with recruitment savvy, reliability, and a global mindset. So, where do you start looking?

Top Platforms to Find Virtual Assistants in 2025

Based on our research and client feedback, here are some of the best spots to hunt for VAs this year. We've prioritized platforms that cater to professional, specialized services like ours. I'll link to them where possible and add our two cents on why they might fit your recruitment needs.

1. Freelance Marketplaces: Upwork and Fiverr

These giants are like the bustling markets of Mumbai—full of variety! Upwork tops the list for hiring freelance VAs, with millions of profiles specializing in admin support and data tasks. We've had clients start here for quick gigs like CV screening. Similarly, Fiverr offers affordable, task-based VAs for things like data mining or mailing list development. Pro tip from us: Filter for VAs with recruitment experience to avoid generic hires. In 2025, Upwork's AI matching tools make it even easier to find pros.

2. Specialized VA Companies: BELAY, Boldly, and Time etc

If you prefer a managed service over freelancing, check out companies like BELAY, Boldly, and Time etc. These firms vet and train VAs, much like how we lead our team of virtual assistants at Shalini Virtuals. BELAY shines for US-based support, while Boldly offers premium, subscription-based help for busy execs. Time etc, hailed by Forbes as a top pick for managers, focuses on efficiency—perfect for recruiters juggling multiple roles. We've seen these work well for scaling, but if you're eyeing India-based expertise for cost savings, we're right here with our 20+ years in RPO.

3. Global VA Agencies: Zirtual, TaskBullet, and Virtual Latinos

For a more international flavor, Zirtual provides US-trained VAs for admin and research, ideal for European clients. TaskBullet uses a bucket-hour model that's great for data conversion or market lead generation. And Virtual Latinos connects you with talent from Latin America, offering bilingual support. At Shalini Virtuals, we blend this global reach with local Mumbai efficiency, serving as your India office without the overhead. Our clients love how we handle everything from PDF extraction to database coding in systems like Maxhire or Goldmine.

4. Emerging Platforms: Near, Wishup, and Prialto

2025 has brought fresh players like Near, which focuses on Latin American VAs for cost-effective outsourcing. Wishup specializes in Indian talent—similar to us—and excels in virtual assistance for recruiters. Prialto offers executive-level support with a team approach. We've noticed these platforms emphasize cultural fit, which is key for recruitment. Fun fact: Our own services mirror this, with proficiency in passive candidate searches on Viadeo and Plaxo, all while acting as your seamless extension.

5. Niche Options: MyOutDesk, Avila, and Reddit Communities

Don't overlook MyOutDesk for real estate and business VAs that can adapt to recruitment, or Avila for tailored matches. For grassroots finds, hop on Reddit's r/remotework or r/smallbusiness threads—they're buzzing with VA recommendations. One recent post highlighted Fiverr for admin tasks, but we advise checking reviews thoroughly.

Tips from Our 20+ Years: How to Choose the Right VA

Finding a VA isn't just about platforms; it's about fit. Here's what we've learned:

Define Your Needs: List tasks like CV formatting, email follow-ups, or data processing. We specialize in these for recruiters, so if that's you, contact us for a chat.
Check Experience: Look for VAs versed in recruitment tools. Our team knows Bullhorn inside out—does yours?
Prioritize Communication: Virtual means no face-time, so opt for responsive pros. We provide regular updates without paid logins.
Test the Waters: Start with a small project, like internet research for candidates.
Go Global: India offers top talent at great rates. We've built long-term partnerships this way—check our LinkedIn recommendations for proof.

Why Shalini Virtuals Might Be Your Perfect VA Match

Sure, there are tons of options out there, but if you're in recruitment, why not choose a partner who gets it? At Shalini Virtuals, we're not just VAs—we're RPO experts. We handle admin support, data entry, candidate sourcing, and more, all virtually from Mumbai. Our services save you time, energy, and costs, letting you focus on closing deals. We've supported US and European firms for years, acting as their back-office lifeline.

Intrigued? Dive into our blog on What Are Back Office Support Services? or What is Candidate Sourcing? for more insights. Better yet, reach out today—we'd love to show you how we can tailor our 20+ years of expertise to your needs.

Finding the right VA can transform your business. Where will you start? Drop a comment or connect with us—we're here to help!