At Shalini Virtuals, based in Mumbai, India, we’ve spent over 20 years perfecting the art of finding the ideal candidates for our international clients. As a virtual assistant team supporting recruiters and headhunters across the US and Europe, we know that sourcing the perfect fit goes beyond just filling a role—it’s about understanding your company’s vision and matching it with the right talent. Let me walk you through how we do it, drawing from our extensive experience in Recruitment Process Outsourcing (RPO).
Step 1: Understanding Your Unique Needs
Every company is different, and so are its hiring needs. We start by diving deep into your job requirements, company culture, and long-term goals. Whether you’re looking for a tech expert or a marketing guru, we collaborate with you to create a detailed candidate profile. This ensures we’re not just finding resumes but the perfect people who align with your vision.
Step 2: Leveraging Multiple Platforms
We don’t rely on just one source—we cast a wide net. Using our proficiency with job boards and networking sites like LinkedIn, Xing, and Viadeo, we search for both active job seekers and passive candidates who aren’t actively looking but might be a great fit. Our team’s expertise helps us uncover hidden talent that others might miss.
Step 3: Sourcing Active and Passive Candidates
Finding the perfect candidate often means going beyond the obvious. We use advanced techniques to identify active candidates who are eager to join and passive candidates who are happy in their current roles but open to the right opportunity. By tapping into our 20+ years of experience, we ensure a diverse and high-quality talent pool for you.
Step 4: Screening and Shortlisting with Care
Once we have a list of potential candidates, we meticulously screen their CVs. We check for skills, experience, and cultural fit, using tools like PCRecruiter and Bullhorn to manage the process efficiently. Our team formats CVs to highlight the best matches, saving you time and presenting candidates in a professional light.
Step 5: Building and Managing Your Database
A well-organized database is key to finding perfect candidates repeatedly. We update and code records in systems like Maxhire and Goldmine, ensuring your data is always ready for future hires. This step helps us track top talent and revisit them when new roles arise.
Step 6: Supporting with Admin and Marketing
We handle the back-office tasks that make recruitment smoother—posting jobs on your behalf, conducting internet research, and even managing email marketing to attract candidates. This comprehensive support ensures your openings reach the right audience without overwhelming your team.
Why Our Approach Works
Our success comes from our dedication and global perspective. Serving clients worldwide, we blend local efficiency with international best practices. We don’t make calls, but our virtual assistance covers everything from data entry to CV formatting, delivering results that save you time and energy. Check out our client recommendations on LinkedIn to see how we’ve helped others find their perfect hires.
Tips to Enhance Your Candidate Search
Based on our experience, here are a few tips we share with our clients:
- Be Specific: Clear job descriptions attract the right candidates.
- Engage Passively: Reach out to passive candidates with personalized messages.
- Use Data Wisely: Keep your database updated for long-term success.
Ready to find your perfect candidates? Contact us today to see how our RPO services can transform your hiring process. Also, explore our blog on Is Recruitment Process Outsourcing Good or Bad to learn more about our approach!